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Bryan Orange Group Property Management FAQ
Why choose property management?

Maybe you have just inherited a property and don’t have the experience or you are a busy professional with no time. Maybe you are relocating or finally retiring. Perhaps you administer a trust and need a third party to handle the trust’s affairs. Whether you are a first-time home buyer, property investor or an experienced apartment owner, THE BRYAN ORANGE GROUP can assist you with all your real estate needs. We have great success in making sure that properties are leased to qualified tenants and that they are properly maintained. THE BRYAN ORANGE GROUP approaches property management as an income-generating business. We are not doing our job if we do not keep your expenses low and your income high. To do this THE BRYAN ORANGE GROUP maintains a high standard of reliability and accountability, and gives owners the true peace of mind that comes with knowing that their property is in the best hands possible.

Once I start with THE BRYAN ORANGE GROUP who do I talk to? 
Who handles my property? Who do tenants call?

Communication is the key to a successful property management relationship. You are assigned an experienced Property Supervisor familiar with the area in which your property is located. The Property Supervisor is available via cell or email, and will be your day-to-day contact. Many questions can also be answered by our staff, including bookkeepers, maintenance supervisors and senior staff members. In addition, they can make maintenance requests on our website and pay online via direct debit or credit card.

How do you decide what rent to charge when there are vacancies?

Your Property Supervisor will do a market survey of rents charged for similar rental units in your area. We are also leasing units on a daily basis, and are very familiar with the market and changing rents. Based on this information and consultation with you, the Property Supervisor will determine an asking rent that appears competitive.

How do you advertise your vacancies?

THE BRYAN ORANGE GROUP markets vacancies by whatever means that have proven effective, we start the marketing process as soon as we are advised of a vacancy. We place ads on our website as well as on Craigslist, and many other online rental searches. We update these ads EVERY DAY until your vacancy is rented. Because of our reputation many prospects contact our office for a free list of our vacancies and look at our website on a daily basis. Applicants are also able to apply directly through our website. We will also put eye catching signs and banners on your property giving rental prospects access to our services. Ads are also placed in the print media with tenant incentives, and distribution of fliers.

Can I see the application and approve the tenants?

THE BRYAN ORANGE GROUP typically screens and approves the tenants, as our staff is trained in issues such as credit screening and fair housing. Our software has very strict parameters for determining credit worthiness. In addition, we check all applicants’ rental history and verify employment. We are very careful in choosing tenants, as we have to interact with them on a daily basis. In other words, it’s to both our advantage to choose carefully!

How do you handle Security Deposits?

When your tenant vacates, we will provide all required accounting of the tenant's security deposit within the time legally allotted. If there are damages they will be deducted from the security deposit. We are allowed by law to charge the resident's deposit for rent, damages above normal wear and tear, and cleaning. We want you to know that we consider this an important time in the management cycle, and we will protect your interests.

How often do you visit the property?

When a property first comes under THE BRYAN ORANGE GROUP management, an interior and exterior inspection is scheduled as soon as possible to determine if there are any health and safety issues which need to be addressed. This includes such items as smoke detectors, water leaks, or trip hazards. Obviously, if there is a vacancy, the property will be shown as appointments and open houses are scheduled, sometimes on a daily basis. Once the property is full and the initial inspection has been done, the Property Supervisor will schedule regular drive-by and walk-through inspections at least once per month. All interiors of units are inspected a minimum of twice a year.

Who collects rent?

Tenants can pay rent by either mailing or dropping it off at our office or paying through our website by the first of the month. When rent is received it is immediately placed in your client trust account. At this point all bills that THE BRYAN ORANGE GROUP is directed to be paid are paid. The remaining disbursements are made on the last day of the month electronically, or can be mailed in check form with your monthly report by the 10th of each month whichever you prefer.

When do you serve 5-Day Notices? Who handles evictions?

THE ORANGE GROUP is very aggressive in rent collection. If rent has not been received from a tenant by the 5th of the month, THE BRYAN ORANGE GROUP will serve a 5 day notice to pay or quit. We do our best to work with tenants to keep units occupied, but if a tenant has lost their job, or falls ill and can not pay rent, and chooses to stay in the residence, THE BRYAN ORANGE GROUP works with a highly experienced eviction attorney to regain possession of the unit. Our attorneys are reasonable in cost, and work exclusively with management companies.

What happens if there is an emergency after business hours?

When you hire THE BRYAN ORANGE GROUP we become responsible for your property 24 hours a day. There is always a senior staff member on call to quickly address emergencies. And, we have access to vendors who can respond in an emergency, no matter what the hour.

Can I use my own vendors?

THE BRYAN ORANGE GROUP often continues to use an owner’s regularly scheduled vendor, such as the gardener or pool service. While we are happy to use your own vendors, one important benefit of our management is that we have developed relationships with vendors, such as plumbers or electricians, who charge low rates and are reliable, because THE BRYAN ORANGE GROUP gives them a significant volume of business. You, as the owner, benefit from these vendors’ excellent service and prices.

I am really nervous about racking up big maintenance expenses. How do you control expenses? Can I approve all work?

THE ORANGE GROUP always attempts to improve your bottom line, and one way is to control expenses. For major repairs, such as re-piping or re-roofing, several bids are obtained, and THE BRYAN ORANGE GROUP will get your written approval. However, if there is an emergency, such as a burst water heater, or a government inspection requires certain work, or, a routine repair is requested, such as a leaking faucet, or broken toilet, then THE BRYAN ORANGE GROUP will go ahead with the work and keep you informed. Our vendors are reasonable and reliable; otherwise THE BRYAN ORANGE GROUP would not utilize their services. In addition, if it is discovered that a tenant caused the damage, we charge the tenant for reimbursement of the repair expense.

When do I get my financial report and what does it include?

A detailed report is sent out on the tenth of every month, for the entire previous month. These reports are easy to read, and can be tailored to your specific needs. In each report, at a minimum we include an Executive Summary highlighting major issues, a Rent Roll, an Income & Expense Statement, a Ledger of the Broker’s Trust Account and an Expense Register with copies of all bills paid. Reports are either mailed or emailed, depending on your preference.

We own the property with several partners. Can we get separate disbursements?

Our software can easily disburse funds based on pre-assigned percentages. We can also send our monthly reports to more than one owner.

Why do I need liability insurance for my property?

You wouldn’t drive without car insurance, or go without health insurance. Similarly, as a landlord, you must have insurance to protect you from the unexpected. If you don’t have insurance in place, THE BRYAN ORANGE GROUP can provide you the names of several agents to contact and obtain the proper coverage.

Are your prices competitive?

Our management fees are very competitive and reflect our expertise and commitment to excellent service. We have found that poor management can have a very high cost. When ALL fees are considered, we are actually less expensive than most companies around.

We manage residential and commercial properties including condo associations. We perform professional and quality management& maintenance duties for investors throughout. Below are some of the Q&A’s that we have answered for previous and current clients.  

1.How did you get started doing this type of work? 
We started out in the commercial real estate sector and this included property management. Because of our dedication to our clients we found a way to make a bigger impact in helping investors and have done so for investors globally.  

2.What types of customers have you worked with ? 
We work with clients from all over the world. We work with anyone from a single family home to commercial centers and office buildings.

3.What advice would you give a customer looking to hire a provider in your area of work? 
Be very careful with choosing a firm to manage your investment. Property management is very time sensitive and requires detail orientation. Make sure that the firm has enough staff to handle your property. Do not , DO NOT go for the cheapest rates. It takes a quality firm with sharp and responsible employees to run a good business We are a world class firm that understands this.  

4.What questions should customers think through before talking to professionals about their project? 
Important questions to ask are as follows; 1. How many employees and how many units are currently under contract. 2. Are you licensed with the state 3. What do you do for your commission.

5.How does your service stand out? 
Transparency has been the key to great relationships we have with our investors/clients.

6.What do you enjoy about the work you do? 
What I truly love about our business is that we help investors make a huge difference in how they run their business. Investment properties are a business and one must run it accordingly. I enjoy turning negatives into a positive return for our clients.

7.What is your typical process for working with a new customer? 
What we do for our clients is get to the root of property find out the situation and make suggestions on how to improve or change anything that may be needed. Once we have an agreement we take charge and put everything in place allowing the client to be more productive in their professions. 

8.What education and/or training do you have that relates to your work? 
We are a fully real estate licensed firm. All our agents have participated in the landlord training programs available to them. 

9.Do you have a standard pricing system for your service? 
If so, please share the details here. Our commission is 10% of the rents. Our maintenance is $39 hour with a $10 trip charge.  

10.What other management services do you cater to? 
Finding Tenants 
Rent collection & Accounting 
Maintenance and repairs 
On-site management 
Vacation rental checking & checkout 
Property Management for Condo Associations
Retail Centers
Storage Facilities (Indoor and Outdoor)

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